Creating Press Ready PDFs

These tutorials help to create a PDF file ready for print.

Adobe InDesign
QuarkXpress
Microsoft Publisher
Microsoft Word
PDF Downloads


Creating PDFs in Adobe InDesign
(This tutorial was created in Adobe InDesign CS2. Other versions may have different names for steps.)

Step 1: Export

Step 2: Name

Step 3: General Tab

Step 4: Compression Tab

Step 5: Marks and Bleeds

Step 6: Output Tab

Step 7: Advanced Tab

Step 8: Security Tab


Step 1: Export

Choose File -> Export




Step 2: Name

Give your file a title next to Save As. Make sure the Format is set to Adobe PDF.
Click Save.




Step 3: General Tab

Set the Adobe PDF Preset to Press Quality, the Standard to None, and the Compatibility to Acrobat 5.

Click the General tab and set your Pages to All.

Clicking the Optimize for Fast Web View is not necessary, but helpful if you plan on e-mailing your PDF.




Step 4: Compression Tab

Click the Compression tab.

Check your settings and make any adjustments to match the image below.




Step 5: Marks and Bleeds

Click the Marks and Bleeds tab.

Change the settings to all be unchecked.

In the Bleed and Slug area click the chain box and set your Bleed to a minimum of 0.125.

If you feel you need Crop Marks, etc. please use All Printer’s Marks.




Step 6: Output Tab

Click the Output tab.

Set your Color Conversion to Convert to Destination, your Destination to Document CMYK, and Profile Inclusion Policy to Don’t Include Profiles.




Step 7: Advanced Tab

Click the Advanced tab.

Check and make sure under Fonts the Subset fonts when percent of characters used is less than is set to 100%. OPI should be all unchecked.




Step 8: Security Tab

Click the Security tab.

Double check and make sure the Document Open Password and Use a password to restrict printing, editing and other tasks are both not checked.

Click Export.



These steps will provide you with a PDF of high quality, press ready standards.




Creating PDFs in QuarkXpress
(This tutorialrial was created in QuarkXpress 6.5. Other versions may have different names for steps.)

Step 1: Export

Step 2: Save As

Step 3: Job Options

Step 4: Output


Step 1: Export

Choose File -> Export -> Layout as PDF.




Step 2: Save As

Give your file a title next to Save As. Next make sure Pages is set to All.

Click the Options button to begin making adjustments.




Step 3: Job Options

Fill out the Layout Info tab. The Hyperlinks can be left as is.

Under the Job Options make sure Embed All Fonts and Subset Fonts Below are checked.

Set the Subset Fonts Below to 35%.

Compression Options should be set to the same as the image below.

Be sure Compress Text and Line Art and ASCII Format are unchecked.




Step 4: Output

Click the Output tab and under Color Output set the Type to Composite, the Print Colors to CMYK, and check mark the box next to Produce Blank Pages.

Leave Use OPI unchecked.
Please set Registration to Off.

Under Bleed set the Type to Symmetric and the Amount to a minimum of 0.125”.

Click OK.

Click Save.



These steps will provide you with a PDF of high quality, press ready standards




Creating PDFs in Microsoft Publisher
(This tutorial was created for Publisher 2003. Other versions may have different names for steps. Please note that Adobe Acrobat (NOT reader) must be installed to follow this tutorial.)

Step 1: Print

Step 2: Advanced Print Settings

Step 3: Output

Step 4: Page Settings

Step 5: Graphics and Fonts

Step 6 Adobe PDF Settings


Step 1: Print

Choose File -> Print




Step 2: Advanced Print Settings

Click the Advanced Print Settings button.




Step 3: Output

Set the Output to Composite RGB. Be sure Print composite CMYK by default is not checked.

The Resolution should be set to default.

Next click the Page Settings tab.



Step 4: Page Settings

Click the Page Settings tab.

Check the box next to Crop marks in the Printers marks section.

Under Bleeds check Allow bleeds.

Then click the Graphics and Fonts tab.




Step 5: Graphics and Fonts

Click the Graphics and Fonts tab.

Under Graphics set the button to Print full resolution linked graphics.

Set the Fonts button to Use only publication fonts.

Click OK to continue.




Step 6: Adobe PDF Settings

Click the Adobe PDF Settings tab set your Adobe PDF Page Size to Letter if each page is 8.5x11 inches or smaller.

Set your Default Settings to Press Quality.

Make sure Add Document Information and Do not send fonts to “Adobe PDF” are NOT checked.

Click OK to close the Adobe PDF Document Properties window and click OK again to send the file to Acrobat. Lastly name the file and click save.



These steps will provide you with a PDF of high quality, press ready standards.

NOTE: Due to limitations in Publisher all PDFs can only be output as Black or 4-Color process directly from the file.




Creating PDFs in Microsoft Word
(This tutorial was created for Word 2000. Other versions may have different names for steps. Please note that Adobe Acrobat (NOT reader) must be installed to follow this tutorial.)

Step 1: Print

Step 2: Properties

Step 3: Paper/Quality Tab

Step 4: Adobe PDF Settings


Step 1: Print

Choose File -> Print




Step 2: Properties

Click the Properties button at the upper right of the window.




Step 3: Paper/Quality Tab

Under the Paper/Quality tab set your Paper Source to Automatically Select and choose Black & White or Color.

Then click the Adobe PDF Settings tab.




Step 4: Adobe PDF Settings

Under the Adobe PDF Settings tab set your Adobe PDF Page Size to Letter if each page is 8.5x11 inches or smaller.

Set your Default Settings to Press Quality.

Make sure Add Document Information and Do not send fonts to “Adobe PDF” are NOT checked.

Click OK to close the Adobe PDF Document Properties window and click OK again to send the file to Acrobat. Lastly name the file and click Save.



These steps will provide you with a PDF of high quality, press ready standards.

NOTE: Due to limitations in Word all PDFs can only be output as Black or 4-Color process directly from the file.




Download PDF versions.

Adobe InDesign
Quark Xpress
Microsoft Publisher
Microsoft Word







A Little History...

Evangel Press can trace its roots back to the establishment of a Brethren in Christ news magazine, The Evangelical Visitor, in 1888 by printing it in house. The facility was cramped until 1920, when the General Conference authorized the purchase of printing equipment in Nappanee, Indiana. The first six years the operation was located in the Murry Printing Company on West Market Street in Nappanee. In 1926 our own facility was purchased, and thus began Evangel Press.

By 1985 it was apparent the buildings on Elm street were being used to their capacity. Construction began in 1988, for the current location at 2000 Evangel Way. October 1989 the plant was completed and merging of the Print House, Christian Light Bookstore administration offices, Evangel Publishing House, and the Sunday School Literature division into one location was finalized. To this day we are all under one roof, we are your one stop for any printing needs.